Spain Short-stay Schengen Visa (Type C) — Applying from Japan

At the Consular Section of the Embassy of Spain in Tokyo, in person, by appointment (Monday to Friday 9:00–13:00). The whole of Japan falls within the Embassy's jurisdiction; honorary consulates in Osaka, Nagoya, Fukuoka, Sapporo and Takamatsu handle only limited business and cannot accept visa applications, and there is no VFS or external visa centre in Japan.

Book by contacting the Consular Section in advance by email ([email protected]; visa-related matters [email protected]), sending your name, passport number and the procedure you need. An appointment has been mandatory for all consular procedures since 15 July 2024. The appointment channel can change, so re-check the embassy Schengen page before you apply.

The embassy documents checklist describes a photograph for the application (singular wording): approximately 45 mm × 35 mm (height 45 × width 35 — the standard 35×45 mm portrait format), white background, no shadows, face only, taken within 6 months. Prepare one compliant print; keeping a spare is practical.

A paper print is required. The procedure is paper submission at the Consular Section in Tokyo, and one compliant photograph is part of the file you bring. The Tokyo procedure is not described as a digital upload-only route.

Yes. You bring one compliant print for the file, and your facial image plus fingerprints are captured at the appointment. Under 12, fingerprints are not taken, but the child must attend and the facial image is captured.

Applications can be filed from 6 months before travel and at the latest 15 days before departure (seafarers may apply from 9 months before). The legal processing period is 15 calendar days from the day after the application is received; it can be extended to 45 calendar days if an interview or further documents are required, and certain nationalities may take longer when consultation with the Spanish central authorities is needed.

The fee is 90 EUR payable in yen at the official rate on the day. At the time of writing the embassy lists 16,409 yen for age 12 and over and 8,204 yen for ages 6–11 (the yen conversion of the common 90 EUR / 45 EUR rates). Children under 6 are free under the Schengen common rule; different rates apply to nationals of countries with a visa-facilitation agreement. The yen amount fluctuates, so confirm on the embassy page shortly before you apply.

Children must attend the appointment and the facial image is captured. Under 12, fingerprints are not taken. A minor's application is submitted by the legal representative and one parent signs the form. Fingerprints taken within the last 59 months may be reused, but the office can require a new capture if quality is poor.

No. The whole of Japan falls within the Embassy of Spain in Tokyo Consular Section, which is the only office that processes visas. Honorary consulates in Osaka, Nagoya, Fukuoka, Sapporo and Takamatsu handle only limited business and cannot accept visa applications, and there is no VFS or external visa centre in Japan.

For stays of up to 90 days within a 180-day period (tourism, family visits, business meetings, conferences, and other unpaid activities), holders of a valid Japanese passport do not need a visa. This guide is for third-country nationals who need a visa and reside in Japan; Japanese nationals are generally not covered.

No. This guide covers the short-stay Schengen visa (Type C) for stays of up to 90 days. Long stays, residence, work or study (National Visa, Type D) use a different document list and a different procedure, and are out of scope here.