PHOTO GUIDE
Applying for a Polish short-stay visa from Japan
Short-stay Schengen visa (Type C) applications for Poland from Japan are received directly by the Consular Section of the Embassy of the Republic of Poland in Tokyo (Mita, Meguro-ku). You book your appointment and complete the application form in the e-Konsulat system, print and sign it, and submit it in person (no fax, post or e-mail). The photograph is 3.5×4.5 cm on a white background, taken within 6 months — the same specification as the global Poland visa photo requirements page.
Last Updated: 2026-08-15
Quick requirements
- Who applies: residents of Japan who need a Schengen visa (Type C) for a short stay in Poland (up to 90 days in 180). Japanese nationals are visa-exempt for short stays. Long-stay (Type D) visas are out of scope.
- Receiving office: the Consular Section of the Embassy of the Republic of Poland in Tokyo (2-13-5 Mita, Meguro-ku) receives applications directly. No jurisdictional split; the honorary consulates in Kobe and Hiroshima do not receive visas. No external provider or representing mission is stated.
- Booking and form: book the appointment and complete the form in e-Konsulat (secure.e-konsulat.gov.pl); print, sign and bring the form. There is no fully electronic submission and no digital photograph upload.
- Counter hours: the visa counter is open Tuesday to Thursday 9:30-12:00; arrive on time after the online booking.
- Photograph: 3.5×4.5 cm, sharp, taken against a white background and printed on quality paper, newer than 6 months, en face from the top of the head to the top of the shoulders with the face covering 70-80% of the photo, no headwear, eyes open (= the global Poland standard). The number of copies is not stated — confirm at the counter.
- Biometrics: the application must be submitted in person; fingerprints taken within the last 59 months need not be re-submitted.
- Fee: 16,569 JPY for administering a Schengen visa application (table valid from 1 January 2026). Consular fees at the Tokyo embassy are accepted only in cash in Japanese yen. Free for children under 6.
Who applies and where
This page is for residents of Japan who need a Schengen visa (Type C) for a short stay in Poland (up to 90 days in any 180-day period). If Poland is the sole destination, the main destination (longest stay), or the first point of entry for equal stays, you apply to Poland. Long-stay (Type D) visas follow a different procedure.
Applications from Japan are received directly by the Consular Section of the Polish Embassy in Tokyo. There is no jurisdictional split — the honorary consulates in Kobe and Hiroshima do not receive visa applications — and applications should be filed with the consular section covering your registered residence.
Receiving office: the Polish Embassy consular section in Tokyo
Submission takes place at the Consular Section of the Embassy of the Republic of Poland in Tokyo (2-13-5 Mita, Meguro-ku), with the visa counter open Tuesday to Thursday 9:30-12:00. Applications must be booked online in advance, and you should arrive on time for your slot.
The application form must be submitted in person; the mission does not accept forms sent via fax, regular mail or e-mail (embassy page). Because an online appointment precedes the visit, book in e-Konsulat as soon as your travel is fixed.
The e-Konsulat application form and required documents
Book your visa appointment and complete the application form in the e-Konsulat system (secure.e-konsulat.gov.pl). Print the completed form, sign it and bring it to your appointment. Submission is on paper — there is no fully electronic completion of the application and no digital photograph upload.
The embassy's C-Type Schengen Visa page (English and Japanese versions) holds the authoritative document list: the e-Konsulat application form, a 3.5×4.5 cm colour photograph, your passport, residence status in Japan and purpose-specific documents such as proof of accommodation, invitations, travel insurance and flight reservations.
Photograph requirements: 3.5×4.5 cm, white background, within 6 months
The embassy's page specifies a 3.5×4.5 cm colour photo that is sharp, taken against a white background and printed on quality paper, newer than 6 months, taken en face with the face covering 70-80% of the photo, and without any headwear. This matches the global Poland photo standard (35×45 mm, uniform light background, within 6 months).
The number of copies is not stated numerically on the embassy page, so confirm at the counter (some Polish missions request two photographs). For the full composition rules, see the global Poland visa photo requirements page. The photo tool's Poland mode produces a 35×45 mm print.
Fees and fingerprints (biometrics)
The fee for administering a Schengen visa application is 16,569 JPY (consular fee table valid from 1 January 2026; the notation "16.569" uses the Polish thousands separator). The Tokyo embassy accepts consular fees only in cash in Japanese yen. Children under 6 are exempt from the fee.
If you have applied for a Schengen visa within the last 59 months and your fingerprints were taken, you do not have to submit them again (embassy page). The treatment of under-12s is not stated on the Tokyo page, so check with the embassy when booking if this applies to you.
How to use the official sources
Short-stay (Type C) Schengen visa applications for Poland from Japan are received directly by the Consular Section of the Polish Embassy in Tokyo (Mita, Meguro-ku; counter Tue-Thu 9:30-12:00), with booking and form completion in e-Konsulat and in-person submission (no fax/post/e-mail; fingerprints reusable for 59 months). The photograph is {commonWidthCm}×{commonHeightCm} cm, white background, within 6 months, face 70-80% (confirm the number of copies at the counter). The fee is 16,569 JPY in Japanese-yen cash only (free under 6). Procedures and fees can change, so always confirm with the embassy's current C-Type Schengen Visa page (English and Japanese) and consular fee table before applying.
shoumei.org helps users prepare photo files based on publicly available requirements. It does not submit visa applications, and it is not an official government service, Schengen authority, embassy, consulate, VFS Global, TLScontact, or BLS International service. Please verify the latest requirements with the official embassy, consulate, or visa application center before submitting.
Frequently Asked Questions
Where in Japan do I submit a Polish visa application?
The Consular Section of the Embassy of the Republic of Poland in Tokyo (Mita, Meguro-ku) receives applications directly. There is no jurisdictional split, the honorary consulates in Kobe and Hiroshima do not receive visas, and no external provider is involved.
How do I book an appointment?
Book via the e-Konsulat system (secure.e-konsulat.gov.pl). The visa counter is open Tuesday to Thursday 9:30-12:00; arrive on time after your online booking.
Can I submit the application online?
You complete the form in e-Konsulat, but submission is on paper: print, sign and bring the form in person (fax, post and e-mail are not accepted). There is no digital photograph upload.
How many photos do I need, and in what size?
A 3.5×4.5 cm colour photograph on a white background, taken within the last 6 months, frontal with the face covering 70-80% and no headwear. The number of copies is not stated — confirm at the counter (some missions request two).
What is the fee and how do I pay?
16,569 JPY for a Schengen visa application (table valid from 1 January 2026). The Tokyo embassy accepts fees only in cash in Japanese yen. Children under 6 are exempt.
Are fingerprints required?
If your fingerprints were taken for a Schengen visa within the last 59 months, you do not need to submit them again. The form itself must be submitted in person. The under-12 rule is not stated on the Tokyo page, so check with the embassy.
I live in Kansai — do I still travel to Tokyo?
Yes. The only receiving office in Japan is the embassy's consular section in Tokyo (the Kobe and Hiroshima honorary consulates do not receive visas). Book online and attend in person.
Do Japanese nationals need a visa for tourism?
Japanese nationals are visa-exempt for short stays of up to 90 days. This page covers applicants resident in Japan who hold a visa-required nationality.
Official and submission sources
- Embassy of the Republic of Poland in Tokyo (gov.pl/web/nippon) — C-Type Schengen Visa (2026-08-15 re-verified: "You can apply at the consular section of the Embassy of the Republic of Poland in Tokyo."; "You can book your appointment to apply for a visa via the e-konsulat system."; "A visa application form filled via the e-konsulat system, printed and signed."; "A 3.5 x 4.5 cm colour photo. The photo must be: sharp, taken against white background and printed on a quality paper, newer than 6 months, taken en face … with the face covering 70-80% of the photo. The photo must be taken without any headwear."; "Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail."; fingerprints not required again if taken within the last 59 months) (used for: application channel, application form, appointment system, jurisdiction notes, biometrics notes, fingerprint reuse) Checked: 2026-08-15
- 駐日ポーランド共和国大使館（gov.pl/web/nippon）— ビザの申請をしたい(タイプC)（2026-08-15再確認・英語版と同一内容の日本語版）: 「駐日ポーランド共和国大使館領事部に申請書を提出してください。」「ビザの申請書は申請者本人が直接提出してください。領事部はファックス、郵便、メールでの申請は受け付けておりません。」「ビザの申請はe-konsulatから予約してください。」「3,5 x 4,5 cm のカラー写真。白の背景で撮影し、鮮明で高品質の紙に印刷されたもの。６ヶ月以内に撮影されたもの。頭頂部から肩上部までを正面から撮影し、顔が写真全体の 70〜80%を占め、帽子等の被り物がなく、目を閉じていないもの。」 (used for: application channel, application form, appointment system, jurisdiction notes) Checked: 2026-08-15
- Embassy of the Republic of Poland in Tokyo — Consular fees (2026-08-15 re-verified: table valid from January 1, 2026; "Administering an application for a Schengen visa — 16.569" JPY; "consular fees are accepted only in the form of cash in Japanese yen (JPY)") (used for: visa fee) Checked: 2026-08-15
- Embassy of the Republic of Poland in Tokyo — スタッフ（窓口情報）(2026-08-15 re-verified: ビザ・パスポート・各種証明申告の窓口は火曜〜木曜 9:30-12:00。各種申請は事前にオンラインで予約のうえ、時間通りに来館すること) (used for: submission offices) Checked: 2026-08-15
shoumei.org helps users prepare photo files based on publicly available requirements. It does not submit visa applications, and it is not an official government service, Schengen authority, embassy, consulate, VFS Global, TLScontact, or BLS International service. Please verify the latest requirements with the official embassy, consulate, or visa application center before submitting.
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